The word “Data” has very high significance in every organization as it is the backbone of every organizational function starting from customer care, marketing, operations, and human resource to accounting. The uninterrupted data flow is the essential key to success but at the same time the data loss would become the reason of failure. The technology has changed and various mobile devices have entered into the world of information technology. The network connectivity and easy data flow channels have made data vulnerable to theft and loss. The effective data security has therefore become the prime concern for each and every organization.
The enterprise data security is at danger even after incorporating the conventional security measures like passwords, firewall, or other higher level security systems. The major data security flaws are;
1. Copying and editing
This is probably the major and most common data security flaw. The internal members of the organizations may carry out such sabotage due to their personal grudges as well.
Rectification – Installing the data security software that stops the data usage internally and externally would help. This will stop the copying and even if it is copied or shared, the access would be denied later. This is an essential measure when your data consists of crucial trade information and is your Intellectual Property. This holds true for the research based industry where even one single clue to the competition can turn out to be disaster.
2. Physical data theft by printing, viewing, or taking screenshot
Physical data theft may sound very raw form of data security flaw but it cannot be ignored. Your confidential customer data, future expansion plans, marketing strategies, and customer feedbacks can be viewed, printed, and captured as screenshot for future misuse.
Rectification – Incorporation of the Enterprise PDF DRM into the database management system will restrict the views and prints to certain IP addresses. The number of views and prints can be restricted as a part of security risk strategy. Digital security system would control the screenshots and the user can enter the expiry period after which the file would be no more available for viewing. The user gets full control over the file views and grabs with these latest security systems.
3. Sharing on open networks
Network connectivity may surely be the inevitable feature for any organization but at the same it is the biggest danger to data security. The sharing of the files on unauthorized networks and to unauthorized users may pose security risk which is later on irreversible. The encryption scheme would rectify this issue to some extent.
Rectification – Allow the sharing of file to and from certain IP range only. Add security key to the document that will work as an additional security. Track the viewers and users of the data on regular intervals to make the data even more secure.
The enterprise data security is definitely the major concern due to so many data security flaws that can be triggered due to network, administration, employees, leakage, or just any other reason pertaining to security violation. PDF DRM takes care of all the mentioned flaws and undertakes rectification methods through Enterprise Data PDF DRM range that works for safety and security of data which is organization’s intellectual property.